Keeping Up with Data Privacy: Your Best Practice at Work and Home

Data privacy is no longer a ‘nice-to-have’. Protecting our personal and business data involves an ongoing regimen. Our financial institutions, cloud providers, and even our nation have the responsibility of enlisting and maintaining safety measures on our behalf. We, however, are also accountable. Protection involves a personal and professional level of effort, attention, and diligence. Understanding of and respect for the power and impact that a data privacy breach can create is motivational in enlisting a full-court press of defense.  

Cybercrime is projected to cost the world $10.5 trillion annually by 2025—a figure larger than the GDP of most countries. Meanwhile, IBM reports that the average cost of a single data breach in the U.S. has reached $4.45 million. 

Data breaches can devastate individuals and businesses alike. Beyond financial losses, breaches erode trust, tarnish reputations, and invite potential legal ramifications. In a world where over 15 billion records were exposed in 2023 alone, taking data privacy seriously is a critical priority for everyone. 

Data privacy is vital in protecting unauthorized users from access to and misuse of information. Whether stored by you or your business, and whether internally or through a storage provider, it is vital to remain diligent in making sure data is protected. Assuming safety doesn’t guarantee it.  

Guarding Your Digital Footprint

Your personal information, such as your name, address, and banking details, is a goldmine for cybercriminals. Hackers exploit vulnerabilities to steal identities, empty bank accounts, and compromise sensitive health data. Imagine your private medical records displayed on a billboard. A single social media post or unsecured network can make this nightmare a reality. Cybercrimes can cost victims nearly $200 in phishing scams, while soaring to over $100,000 in investment fraud scams, not to mention the emotional toll. 

To stay protected: 

• Strengthen Passwords: Use complex passwords and avoid reusing them across accounts. A leaked password is a direct line to your data. Tools like password managers can help. 
• Enable Two-Factor Authentication (2FA): This adds an extra layer of security by requiring a second verification step when signing in to a site or application. 
• Secure Your Home Network: Change the default credentials on your router, enable WPA3 encryption, and disable remote management features. 
• Think Before You Post: Sharing personal milestones online, like your birth date or travel plans can inadvertently expose sensitive data to bad actors. Indicating upcoming vacations or hinting that you are away from home for an extended period opens a timeline for criminals to invade your information and potentially, your physical space.  

Safeguarding Your Business Data

A single breach can sink a company. Nearly 60% of small businesses close within six months of a cyberattack. Businesses must implement robust strategies to protect proprietary data, financial records, and customer information.  

The development of a data privacy policy ignites a key resource in protection and diligence. Such a policy outlines how a company collects, uses, and shares personal data, as well as provides a commitment of data protection to the fullest. Regular review and update of this plan and its policies and procedures is essential in making sure things are updated and remain compliant. In addition, company-wide training must be performed with each employee, stressing the importance of protecting data and providing methods of handling proprietary information in a responsible manner.  

When a business experiences a data breach, its data privacy policy is engaged immediately, prompting users to take the appropriate steps to minimize impact and protect the affected information and individuals. There are several principles of data privacy that are generally recognized as important for businesses to follow. These include:  

• Defining Policies Clearly: Outline how your business collects, uses, and protects data. 
• Training Employees: Human error is a leading cause of breaches and can cost businesses an average of $1,000 per employee per year in downtime and remediation. Regular training can reduce risks significantly. 
• Auditing Regularly: Reviewing and updating policies helps in remaining compliant with evolving laws, such as GDPR or CCPA. 
• Responding Effectively to Breaches: When breaches occur, swift action minimizes damage. It is pivotal to notify affected parties immediately alongside enlisting the help of cybersecurity experts if needed. And, as in any situation, implementing ‘lessons learned’ helps to prevent recurrence and future vulnerabilities. 

Data breaches extend beyond the internal impact. Businesses without adequate safeguards risk becoming headlines. Nearly 50% of organizations report losing customers due to inadequate security measures. Reputation is key to engagement and having a tarnished image will prompt potential customers to move on to another company. 

The legal repercussions incurred after a business breach can also be devastating. Failure to protect sensitive data can lead to hefty fines and lawsuits under compliance laws like HIPAA or PCI DSS. 

Tools and Tactics for Security

Hackers are relentless, but the right defenses can keep them at bay. Here is how individuals and businesses can bolster their technical safeguards: 

For Individuals 

• Use encryption tools for sensitive files. 
• Regularly back up data to a secure location, whether an external hard drive or a trusted cloud provider. 
• Keep all devices updated to patch vulnerabilities. 
• Refrain from advertising specifics about vacation times or being away from home. Make sure the photos and information you post are free from identifying factors such as addresses, license plates, and schedules. 

For Businesses 

• Perform Updates Regularly: Keeping software current improves functionality, addresses performance and potential breach areas, and installs patches that protect systems from viruses and malware.   
• Use of Encryption: Converting data into code provides protection by requiring a password or designated key for access. Encryption helps protect against unauthorized access.  
• Guarantee Server Security: Business servers are a main source of data storage within an organization. This means that companies need a key line of defense when imploring good server safety measures. Securing servers with measures such as firewalls, accessibility constraints, and intrusion detection measures are vital ways of thwarting prohibited activity. Methods that businesses utilize to safeguard their servers include:  
  
   - Updating, monitoring, and auditing: New threats lurk on a daily basis. Use of the latest security patches keeps software and servers up to date. Monitoring and auditing regularly will keep you abreast of unusual or suspicious activity and identify possible vulnerabilities.  
  
   - Using strong tools: For server access, enlist the use of strong passwords and two-factor authentication for your accounts. Use of firewalls restricts access to the server from unauthorized users.  
  
   - Offsite partners: Engaging with a remote hosting provider or cloud-based server allows for a partnership and additional technical expertise in support and security. In addition, backing up data to an offsite location provides extra safety measures. 
   
• Disaster Recovery Plans: Be prepared for the worst. A well-defined recovery strategy can mean the difference between downtime and disaster. Add a network initiative to this plan to manage and limit spread in the event of a breach.  

Building a Culture of Security

Today’s technology has evolved into an amazing, resourceful, and growth-driven bag of tools. Naivety and ignorance, however, can lead to vulnerability in a single instant. Ignoring data privacy is akin to leaving your front door wide open. Every effort counts.  

Vigilance regarding personal information aids in securing home-based data. Protection for businesses involves plans, policies, and a well-educated and trained staff. Businesses can gain leverage by enlisting guidance in safeguarding the data that guarantees functionality. Forming a partnership in trust and knowledge with cybersecurity experts like Cayuse, will manage and protect the important, proprietary, and irreplaceable information that defines your company.   

Both personally and professionally, by adopting a proactive, layered approach to data security, you’re not just protecting information—you’re safeguarding trust, reputation, and the future. Stay informed, be cautious online, and treat your data like the valuable asset it is. 

Cayuse has tenure and expertise in the realm of cybersecurity and resilience. Check out one of our case studies to learn more about what we've done to help other businesses.

We invite you to reach out and talk with a Senior Managing Director about ways we can help your company thrive in 2025!