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What Exactly Is a Virtual Executive Assistant?

Virtual executive assistants have skyrocketed in popularity over the past few years, and for good reason. These skilled professionals can handle various tasks, such as creating graphics, booking travel, and scheduling meetings. They've become an essential asset to some companies by saving executives hours of their time, giving them more time to focus on company priorities. Virtual executive assistants, in essence, are helping some companies boost overall efficiency.

 What is an executive virtual assistant, exactly? Find the answer to that question and many more below.

What Do Virtual Assistants Do?

Virtual executive assistants work with leaders and executives in companies to provide them with comprehensive administrative support. They can take on numerous basic tasks like screening emails and phone calls, corresponding with clients and colleagues to schedule meetings, and booking travel and accommodations. Some virtual executive assistants have the knowledge and experience to handle expense management, bookkeeping, and research for presentations and reports.

Virtual executive assistants can handle almost every task an in-person assistant can, and their primary duty is to help keep executives organized and focused on big picture tasks. By handling the everyday administrative tasks executives face, virtual assistants give executives more time to think in-depth about what the company needs, how to help clients better, or how to drive growth.

The best virtual executive assistant partnerships are based on a thorough needs assessment to design personalized support. It's certainly possible to find virtual executive assistants on job boards and through word-of-mouth, but relying on an experienced and knowledgeable virtual assistant agency that rigorously screens prospective assistants often gives superior results for both parties.

How Virtual Assistants Handle Tasks

Once virtual assistants are assigned clients whose needs most match their skills and experience, the client can expect to get support in a timely manner. Typical coverage times can vary from 8 to 12 service hours per weekday, with overlapping teams across time zones. The Cayuse team accomplishes this with remote, U.S.-based assistants providing support from 5 am PST to 5 pm PST.

Virtual assistants can seamlessly integrate multiple forms of communication, whether over instant chat, email, or phone. Email is the most common method to send requests to virtual assistants. Once clients send their requests, they can expect a timely response and updates on project completion. Virtual assistants typically complete their work using a virtual desktop setup and should be expected to comply with all client training and confidentiality requirements.

Benefits of Hiring a Virtual Assistant

Imagine a workday where you don't have to sift through a full inbox of emails, schedule and reschedule meetings, or take time out to complete other administrative tasks. Leaders earn the big bucks to devise strategies that combat company problems and advance the organization forward. It's hard to think critically and creatively when you have a pile of unattended administrative tasks on your to-do list. It also makes little financial sense to have highly paid executives spend their time and mental energy on lower-level tasks.

Consider Enlisting the Help of Virtual Executive Assistants

Finding a professional, experienced assistant could take some time using traditional methods of interviewing and hiring someone. But the process can be much more straightforward when partnering with a trusted assistant service. With the proper partner, hiring remote assistants could be one of the most cost-effective ways to save your leaders valuable time and energy. 

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