The main focus of an executive leadership team is to create value while driving the success of the business. The role of an administrative assistant team is to boost the productivity and efficiency of the executives they support.
Help with administrative tasks, such as scheduling meetings, managing travel arrangements, answering phone calls, responding to emails, and handling clerical tasks supports and empowers effective leadership. Having the support of an administrative staff with driven objectives, encouragement, and goal-oriented duties promotes involvement and motivation, creating partnerships that quickly become assets to an organization.
This partnership of task completion and overall business support can be successfully accomplished through the utilization of remote assistance – whether that involves single additions to a current team or adding a complete work force support model.
A Rising Trend
The U.S. Career Institute posted an eye-opening blog regarding remote work statistics for 2024. Among their review of several aspects of remote work, they report that $10,600 is saved annually per each employee that works remotely. They go on to say that ‘a company with 50 employees could save half a million dollars annually just by going remote’.
The factors that contribute to these savings include decreased expenses going toward office rent, utilities, coffee and condiments, office supplies, and furniture. Along with this, the average employee who works remotely saves up to $12,000 a year by avoiding expenditures like lunches, business attire, and fuel.
Within today’s workforce, being employed remotely ranks higher than salary requirements when considering the most important aspects of a job.
Within the realm of virtual support, remote-based models can be tailored for different levels of assistance based on the complexity and volume of task requests. Functions originally requiring a physical presence in the office have been replaced with Teams Meetings, VPN capabilities, chat forums, and delivery services who can provide coffee and donuts to a meeting at a moment’s notice. Dedicated in-house assistants are able to greet office visitors, however the virtual assistant becomes a part of the company in the same way, and can easily be a professional, helpful, and familiar presence from afar.
Beyond the tasks at hand, additional benefits of enlisting a virtual support staff also exist. The remote model allows for flexibility by offering coverage among various time zones and supporting people in multiple locations. Utilizing a higher ratio of executives per assistant and with increased availability boosts productivity while conserving costs. In addition, shifting headcount from payroll to non-payroll resources helps to save on bottom line dollars.
Finding the Best Virtual Fit
The increasing demand for high-quality talent combined with the rising trend of remote staffing can leave an organization feeling vulnerable or uncertain. Finding and choosing the best virtual executive assistant team to fulfill your business responsibilities while respecting your company culture can be challenging.
What exactly does good help look like within your company? What goes into the selection process in order to equip your company with top-notch traits and talents? How are confidentiality and dependability achieved?
Essentially, it is important to select candidates who have the desired skill set, appropriate work experience, motivation, and discipline to function within a remote environment. Senior leaders demand an executive assistant who goes beyond being experienced and professional. To be effective, they must also be communicative, organized, responsive, thorough, disciplined, and self-directed.
Cayuse Eliminates Staffing Hurdles
It is estimated that the cost to find, interview, hire, and onboard the role of executive assistant is over $4700. The undertaking can be tedious and with varying degrees of success.
As with other in-house roles, recruiting for executive assistants has many common challenges:
- Attracting the right applicants in a wide talent pool
- Filtering and reviewing resumes
- Engaging with candidates
- Recruiting fairly and objectively for an inclusive workplace
- Losing applicants to competition
- Hiring delays
- The cost of background checks
- Recruiting efficiently with effective internal communications
- Avoiding bad hires
Virtual assistants offer a wide array of skillsets that continue to expand, and with partners in staff augmentation, businesses like yours are finding more than one right way to address these challenges.
Getting the best return on investment requires finding the personality, professional attributes, and support model that are well-suited for your company. Attracting this caliber of talent is crucial for your company’s success, and Cayuse can assist as your trusted partner and resource in securing the best executive assistants for your team. We have tenured talent at-the-ready who can assist in creating efficiency and effectiveness suitable to your environment.
Hiring processes drain a company of its time and resources. Enlisting a partner that provides remote executive assistant services offers relief. Cayuse has talented, long-tenured professionals who have become trusted employees, earning high client satisfaction year after year. Our employees bring a history of performance management and personalities that complement a partnership.
In addition, tailored models for low-touch and high-touch support requirements provide your company with assistance that matches your needs – even when those needs change. Monitored service levels can scale easily and on-demand.
Equipment is important as well and must guarantee both ease of use and reliability in functionality and confidentiality. Hiring executive assistants through a trusted partnership provides assurance that you are connected with reliable and reputable employees and the necessary peripherals.
The partnership also needs to offer direct feedback on process metrics. Through key performance indicators, Cayuse keeps you informed of how your support model is performing, along with suggestions for and implementation of improvements as appropriate.
Case In Point
In the realm of remote virtual assistants, it is vital to match business needs with the appropriate support team. Cayuse is a premier provider of business outsourcing and staff augmentation through partnerships and common goals of growing our companies and growing our people.
Employees who fit in with the overall vibes and values of a company help to foster solid and happy working relationships. The Cayuse culture believes in diversity and as a certified diversity supplier, a stated core initiative of ours is to provide living-wage jobs for Native Americans and the rural and local communities. In return, our clients receive world-class services at competitive prices.
Read our Case Study to learn more about how our talent and abilities within the Virtual Executive Assistant arena have helped executives and companies manage daily tasks while accomplishing company goals.
Also, schedule time to speak with one of our Senior Managing Directors to learn how an administrative team of one or many can help your business thrive.
